Limited Submission Process

Limited submission funding opportunities and internal and external deadlines are posted below on this website. In addition, announcements about major limited submission funding opportunities are communicated Research Council, and distributed by listserv notice sent biweekly to the Mason research community. These announcements identify the opportunity, provide a brief description, include a link to the funding agency’s site, and indicate all internal and external deadlines.

Limited submission funding opportunities are listed in the listserv, and below, as either “First Come”, or with an internal application deadline date. Limited submissions with a sponsor application due date of more than 8 weeks requires a Notice of Intent (NOI), and an internal application. An NOI should be sent at least one week prior to the internal application due date. NOI’s should be sent to Sheila Davis at sdavis46@gmu.edu.

An internal application typically consists of the following (however can vary depending on the review criteria and solicitation): 

1-page Cover page with solicitation name, project title and list of investigators and collaborators;

Project Summary of up to 3 pages (references may be included by not required and are excluded from the 3-page limit);

2-page Biosketch (any style) for PI

The internal application should be submitted to limited@gmu.edu by the internal application deadline.

“First Come” limited submission opportunities are limited submissions with an application due date to the sponsor that is less than 8 weeks away. “First Come” means the first PI team to submit a request for approval to limited@gmu.edu after the opportunity has been posted to this website, will be  approved to move forward with the application to the sponsor. Approval will be documented by receiving an approval email from limited@gmu.edu. PLEASE NOTE, this is a change effective September 1, 2022. Previously, PIs were asked to submit a request for proposal assistance to OSP or begin a proposal in the Research Administration Management Portal (RAMP). Beginning September 1, 2022, PIs will need to submit a request for approval, with the Funding Opportunity link, to limited@gmu.edu. PIs will receive an approval email from limited@gmu.edu. Once approved, the PI (or local Research Administrator) may create a proposal in RAMP and upload the approval email to the proposal attachments in RAMP.

To request approval for a limited submission, the PI should provide the following to limited@gmu.edu:

• PI Name
• Title of Proposal
• Opportunity/Solicitation/Request for Proposals Name and URL
• Funding agency/organization

In cases where the sponsor has indicated a specific number of applications from the institution (GMU) may be accepted (e.g., “An institution may submit no more than 3 applications.”), approvals will continue to be granted until the application limitation has been met.

In the RAMP system, PIs will be asked to indicate whether an opportunity is a limited submission and provide proof of approval (i.e., copy of the approval email received from limited@gmu.edu) before being able to continue. It is the PI’s responsibility to read the solicitation carefully to determine if it is a limited submission opportunity. If it is not clear whether the opportunity is limited, PIs should contact limited@gmu.edu. 

Internal review proposals should be submitted to limited@gmu.edu by the posted internal deadline. A copy of the proposal should also be sent to the applicant’s Associate Dean for Research.

Faculty planning to submit an internal application for a posted limited submission opportunity are asked to submit a Notice of Intent (NOI) to Sheila Davis at sdavis46@gmu.edu at least one week prior to the internal due date. The NOI should include the following: Opportunity Name or Number; PI, Co-PI, and collaborators’ names; and title of proposal. The NOIs allow us to begin the process of creating the ad hoc review committee should an internal review be necessary.

Standard Proposals

• Project title and a list of investigator(s);
• Project Summary (typically 1-3 pages; This varies by application. Please see the Grants Program Deadline Table for specific instructions);
• For large, complex proposals, names of team members at Mason and at partnering institutions;
• If cost sharing (mandatory or voluntary) is involved, applicant should indicate the plan for how the match will be met.

Equipment/Instrumentation Proposals

• Description of the equipment and need justification (1-2 pages);
• A table listing faculty who will be involved in the submission and the estimated number of researchers who will benefit from the use of the equipment;
• Description of project and management plans, including plans for the maintenance, operation, and technical support of instrumentation, and for attracting new users (one page);
• Total budget estimate and total project cost share estimate, if applicable.

Status	Agency	Title	Sponsor Due Date	Internal Review Deadline
Open One Application Accepted	Department of State/Bureau of Democracy Human Rights and Labor	SFOP0009318 DRL FY22 IRF: Promoting Inclusive Societies in Mongolia	3/7/2023	First Come
Open One Application Accepted	Agency for International Development Jordan USAID-Amman	72027823RFA00002: Early Grade Education Activity	2/22/2023	First Come
Open Four Applications Accepted	Department of Energy/Office of Science	DE-FOA-0002958: Scientific Machine Learning for Complex Systems	3/1/2023, 5:00 pm ET (Pre-Application); 4/12/2023, 11:59 pm ET (Application)	First Come
Open One Application Accepted	Department of Energy/Office of Science	DE-FOA-0002923: Energy Innovation Hub Program - Research to Enable Next-Generation Batteries and Energy Storage	3/9/2023, 5:00 pm ET (Pre-Application, 5/18/2023, 11:59 pm ET (Application)	First Come
Open One Application Accepted	Department of State/US Mission to Serbia	SRB10023FO-05: US Embassy Belgrade - English Language Small Grants (FY2023)	4/1/2023	First Come
Open One Application Accepted	Department of Justice/National Institute of Corrections	23PR03 - Incident Command Systems for Corrections: Preparing for and Responding to Emergencies	3/21/2023	First Come
Open One Application Accepted	Department of Justice/National Institute of Corrections	23 AC02: Thinking for a Change Training for Trainers Program	3/3/2023	First Come
Open One Application Accepted	Department of State/US Mission to South Korea	PD-SEOL-FY23-01: US Embassy Seoul PD Small Grants Program	3/17/2023	First Come
Open One Application Accepted	Department of State/Bureau of Democracy Human Rights and Labor	SFOP0009336 DRL FY2022: Leveraging Intersectionality to Ensure Zero Obstruction to Women's Empowerment	3/22/2023	First Come
Open One Application Accepted	Department of State/Bureau of Democracy Human Rights and Labor	SFOP0009346 DRL Advancing Freedom of Expression in Tanzania	3/24/2023	First Come
Open One Application Accepted	DOJ/National Institute of Corrections	23AC01: Thinking for a Change Curriculum Revision (T4C 5.0) English & Spanish Version Project	2/14/2023	First Come
Open One Application Accepted	National Science Foundation	NSF 23-536: Scholarships in STEM Network (S-STEM-NET)	3/29/2023	First Come
Open One Application Accepted	National Science Foundation/Directorate for Geosciences	NSF 23-539: Cultural Transformation in the Geoscience Community	2/1/2023 (LOI for Implementation Projects Only); 4/2/2023	First Come
Open One Application Accepted	National Science Foundation/Directorate for Geosciences	NSF 23-540: Pathways into the Earth, Ocean, Polar and Atmospheric & Geospace Sciences (GEOPAths)	3/27/2023	1/20/2023 Include the following: Cover Page (1 page) to include: Solicitation Name Project title List of investigator(s) and collaborators Project Summary (up to 3 pages). Please consider the review criteria when preparing the project summary You may include references, but they are not required and are excluded from the 3-page limit 2-page Biosketch (any style) for PI Submit to limited@gmu.edu
Open Two Applications Accepted	Department of State/Bureau of Democracy Human Rights and Labor	SFOP0009291: FY22 DRL Syria Programs - Statement of Interest	2/1/2023	First Come
Open One Application Accepted	National Science Foundation	NSF 23-521: Strengthening the Cyberinfrastructure Professionals Ecosystem (SCIPE)	2/23/2023	First Come
Open One Application Accepted	DHHS/Centers for Disease Control and Prevention - ERA	RFA-GH-23-001: Enhancing Capacity for Strategic and Applied Research Activities in Support of Control and Elimination of Neglected Tropical Diseases	3/10/2023	1/4/2023 Include the following: Cover Page (1 page) to include: Solicitation Name Project title List of investigator(s) and collaborators Project Summary (up to 3 pages). Please consider the review criteria when preparing the project summary You may include references, but they are not required and are excluded from the 3-page limit 2-page Biosketch (any style) for PI Submit to limited@gmu.edu
Open One Application Accepted	DOJ/National Institute of Corrections	23JD01: National Sheriffs' Institute - Expansion and Delivery	2/3/2023	First Come
Open One Application Accepted	National Science Foundation	NSF 23-518: Advanced Computing Systems & Services: Adapting to the Rapid Evolution of Science and Engineering Research	2/21/2023	First Come
Open One Application Accepted	National Endowment for the Arts	NEA Grants for the Arts Project, FY 2024	2/9/2023	First Come
Open Two Applications Accepted (Participation includes serving as a lead organization on a non-collaborative proposal or as a lead organization, non-lead organization, or sub awardee on a collaborative proposal)	National Science Foundation	Innovations in Graduate Education (IGE) Program	3/25/2023	12/12/2022 Include the following: Cover Page (1 page) to include: Solicitation Name Project title List of investigator(s) and collaborators Project Summary (up to 3 pages). Please consider the review criteria when preparing the project summary You may include references, but they are not required and are excluded from the 3-page limit 2-page Biosketch (any style) for PI Submit to limited@gmu.edu
Open One Application Accepted	DHHS/Health Resources and Services Administration	HRSA-23-071: MCH Nutrition Training Program	2/2/2023	First Come
Open One Application Accepted	US Department of Agriculture/Food and Nutrition Services	USDA-FNS-CN-2023-SFSTC: Development and Implementation of Healthy Meals Incentives School Food System Transformation Challenge Sub-Grants	2/1/2023	First Come
Open One Application Accepted	Department of State/US Mission to Morocco	PAS-MOROCCO-FY23-01: US Mission to Morocco-APS	3/15/2023	First Come
Open One Application Accepted	Department of State/Bureau of International Security-Nonproliferation	SFOP0009238: Supporting Partner Capabilities to Address Russian Malign Influence	1/31/2023	First Come
Open One Application Accepted	Department of State/Bureau of International Security-Nonproliferation	SFOP0009241: Countering WMD Threats in Iraq	1/31/2023	First Come
Open One Application Accepted	Department of State/Bureau of International Security-Nonproliferation	SFOP0009244: Nonproliferation Scientist Engagement Program	1/31/2023	First Come
Open One Application Accepted	Department of State/Bureau of International Security-Nonproliferation	SFOP0009234: Addressing the Impacts of Proliferator State Advanced Conventional Weapons	1/31/2023	First Come
Open One Application Accepted	Department of State/Bureau of International Security-Nonproliferation	SFOP0009240: Supporting Partner Implementation of Russia Sanctions	1/31/2023	First Come
Open One Application Accepted	Department of State/Bureau of International Security-Nonproliferation	SFOP0009242: CTR Global Biosecurity Engagement Activities	1/31/2023	First Come
Open One Application Accepted	Department of State/Bureau of International Security-Nonproliferation	SFOP0009232: Chemical Security Program	1/31/2023	First Come
Open One Proposal (either as a single institution, or as sub-awardee, or a member of a Collaborative Research project) from each constituent school or college that awards degrees in an eligible field (i.e., College of Science and VSE can each submit one).	Directorate for Education and Human Resources/NSF	NSF22-527: NSF Scholarships in Science, Technology, Engineering & Mathematics (S-STEM)	2/20/2023	11/7/2022 Include the following: Cover Page (1 page) to include: Solicitation Name Project title List of investigator(s) and collaborators Project Summary (up to 3 pages). Please consider the review criteria when preparing the project summary You may include references, but they are not required and are excluded from the 3-page limit 2-page Biosketch (any style) for PI Submit to limited@gmu.edu
Open One Application Accepted	NIH/NIGMS	PAR-22-220: Postbaccalaureate Research Education Program (PREP) (R25)	1/31/2023	11/15/2022 Include the following: Cover Page (1 page) to include: Solicitation Name Project title List of investigator(s) and collaborators Project Summary (up to 3 pages). Please consider the review criteria when preparing the project summary You may include references, but they are not required and are excluded from the 3-page limit 2-page Biosketch (any style) for PI Submit to limited@gmu.edu
Open One Application Accepted	National Institute of General Medical Sciences (NIGMS)/NIH	PAR-21-26: Graduate Research Training Initiative for Student Enhancement (G-RISE) (T32)	1/30/2023	10/14/2022 Include the following: Cover Page (1 page) to include: Solicitation Name Project title List of investigator(s) and collaborators Project Summary (up to 3 pages). Please consider the review criteria when preparing the project summary You may include references, but they are not required and are excluded from the 3-page limit 2-page Biosketch (any style) for PI Submit to limited@gmu.edu

If the number of internal review proposals exceeds the sponsor limit, the internal proposals will be sent to selected reviewers. The reviewers will identify the proposal(s) with the best chance of success in the overall external competition by evaluating the application against the program guidelines and established review criteria and then recommend these proposal(s) to the Vice President for Research.

The Vice President for Research has the final authority for selecting a proposal(s). When reviews require additional research expertise not reflected by the composition of the review panel members, the Vice President for Research will select ad hoc reviewers based on their expertise.

Exceptions:
While every effort is made to adhere to the procedures listed above, there are instances when the time between becoming aware of a limited solicitation and the time for submission of materials to the funding agency makes it impractical to follow the process outlined above. In those cases, broad announcements may not be made, expedited reviews with limited or no feedback comments may be performed, and/or submission slots may be awarded on a first-come first served basis.

There will also be an exception to this process for programs that make awards to individuals as an acknowledgement of their academic or professional achievement. These programs frequently target junior faculty who have demonstrated significant contributions early in their careers. An example of this program is the ORAU Ralph E. Powe Junior Faculty Achievement Award. Internal applicants for these awards shall be nominated by the Associate Dean for Research in the applicant’s unit. The nominees identified in this manner shall then be reviewed and selected as described above.

If RD is notified of a limited submission RFP that has not previously been announced or posted on the RD site and, if there are at least two months until the agency deadline, an announcement will be sent out and the standard review process will apply. If there are fewer than two months until the agency deadline, the Vice President for Research shall determine which proposal will be selected as an institutional submission (if more than one team wishes to submit a proposal) or the opportunity will be considered a “first come” opportunity. If any proposals come in after the University has reached the maximum number of submissions permitted, those proposals will not be eligible for submission

For proposals for which there is an internal competition, selected proposal PI(s),their Associate Dean for Research, and the Office of Sponsored Programs will be notified by email from limited@gmu.edu that their internal application was selected and approval to move forward with the full application to the sponsor. Selected PI(s) will be required to confirm intention to submit a full proposal within three (3) work days of receiving selection notice. If intention to submit is not received, a new candidate will be selected. Candidates who were not selected will be notified at the same time as the selected candidates. Selected PI(s) or their Research Administrator can then create a proposal in RAMP, noting that the application is a limited submission and attaching the approval email. 

If you have questions regarding the limited submission review process, please contact Sheila Davis at sdavis46@gmu.edu or limited@gmu.edu.