Limited Submission Process

Limited Submission Review – Announcements about limited submissions funding opportunities are posted on the Research Development (RD) website and major competitions are distributed by listserv notice to the Mason research community, and are also sent to the university Research Council, which is composed of Associate Deans for Research or others who serve in a similar capacity for their academic unit. These announcements identify the opportunity, give a brief description, provide a link to the funding agency’s site, and indicate all internal and external deadlines.

While RD makes every effort to identify all limited submissions opportunities and notify faculty, it is the responsibility of the faculty to contact limited@gmu.edu should a faculty member identify a limited submissions funding opportunity that she/he is interested in, but finds that it is not posted on the RD website. Faculty may not proceed with an application to a limited submission competition without notice of approval from RD

Announcing Limited Submissions

Limited submission funding opportunities and internal and external deadlines are posted below on this website. In addition, announcements about major limited submission funding opportunities are communicated Research Council, and distributed by listserv notice sent biweekly to the Mason research community. These announcements identify the opportunity, provide a brief description, include a link to the funding agency’s site, and indicate all internal and external deadlines.

Limited submission funding opportunities are listed in the listserv, and below, as either “First Come”, or with an internal application deadline date. Limited submissions with a sponsor application due date of more than 8 weeks requires a Notice of Intent (NOI), and an internal application. An NOI should be sent at least one week prior to the internal application due date. NOI’s should be sent to Sheila Davis at sdavis46@gmu.edu.

An internal application typically consists of the following (however can vary depending on the review criteria and solicitation): 

1-page Cover page with solicitation name, project title and list of investigators and collaborators;

Project Summary of up to 3 pages (references may be included by not required and are excluded from the 3-page limit);

2-page Biosketch (any style) for PI

 

The internal application should be submitted to limited@gmu.edu by the internal application deadline.

“First Come” opportunities are limited submissions with an application due date to the sponsor that is less than 8 weeks away. “First Come” means the first faculty member or team to submit a request for assistance to the Office of Sponsored Programs is approved to move forward with their application to the sponsor.  In cases where the sponsor has indicated a specific number of applications from the institution (GMU) may be accepted (e.g., “An institution may submit no more than 3 applications.”), approvals will continue to be granted until the application limitation has been met.

A request for assistance should be submitted to the Office of Sponsored Programs at:

https://ospproposal.gmu.edu/.  A request for assistance may only be submitted to opportunities that are posted in the biweekly listserv or shown below in the “Limited Submission Grants Program Deadlines” tab.  A Notice of Intent (NOI) is not required for First Come opportunities.

Submitting an Application for Internal Review

Internal review proposals should be submitted to limited@gmu.edu by the posted internal deadline. A copy of the proposal should also be sent to the applicant’s Associate Dean for Research.

Faculty planning to submit an internal application for a posted limited submission opportunity are asked to submit a Notice of Intent (NOI) to Sheila Davis at sdavis46@gmu.edu at least one week prior to the internal due date. The NOI should include the following: Opportunity Name or Number; PI, Co-PI, and collaborators’ names; and title of proposal. The NOIs allow us to begin the process of creating the ad hoc review committee should an internal review be necessary.

Standard Proposals

  • Project title and a list of investigator(s);
  • Project Summary (typically 1-3 pages; This varies by application. Please see the Grants Program Deadline Table for specific instructions);
  • For large, complex proposals, names of team members at Mason and at partnering institutions;
  • If cost sharing (mandatory or voluntary) is involved, applicant should indicate the plan for how the match will be met.

Equipment/Instrumentation Proposals

  • Description of the equipment and need justification (1-2 pages);
  • A table listing faculty who will be involved in the submission and the estimated number of researchers who will benefit from the use of the equipment;
  • Description of project and management plans, including plans for the maintenance, operation, and technical support of instrumentation, and for attracting new users (one page);
  • Total budget estimate and total project cost share estimate, if applicable.
Limited Submission Grants Programs Deadlines
StatusAgencyTitleSponsor Due DateInternal Review Deadline
Open
One Application Accepted
Department of State/Bureau of Oceans - Int. Environmental -ScientificSFOP0009000: Air Quality Management Community of Practice in Maritime Southeast Asia8/4/2022First Come
Open
One Application Accepted
Department of State/US Mission to RussiaDOSRUS22CA002: English Language Immersion Camps for Russian University Students8/31/2022First Come
Open
One Application Accepted
Department of State/Office of the SecretarySFOP0009040: Advancing Cybersecurity Policies of an Open, Interoperable, Reliable and Secure Internet7/28/2022First Come
Open
One Application Accepted
Department of State/Bureau of Western Hemisphere AffairsSFOP0009044: Building Leaders in Cuban Civil Society Program7/22/2022First Come
Open
One Application Accepted
National Institute of Food and Agriculture/USDAOpen Data Framework7/14/2022First Come
Open
One Application Accepted
Department of State/Assistance CoordinationFTI06142022: Fiscal Transparency Innovation in Egypt7/31/2022First Come
Open
One Application Accepted
Department of State/Bureau of East Asian and Pacific AffairsSFOP0009054: US-ASEAN Science, Technology, and Innovation Cooperation (STIC) Program7/11/2022First Come
Open
One Application Accepted
NIH/NIGMSNational Institute of General Medicine Sciences (NIGMS) Bridges to the Baccalaureate Research Training Program (T34)9/26/20227/15/2022
Include the following:
Cover Page (1 page) to include:
Solicitation Name
Project title
List of investigator(s) and collaborators
Project Summary (up to 3 pages).
Please consider the review criteria when preparing the project summary (Please include the NSF Lineage as described in the solicitation)
You may include references but they are not required and are excluded from the 3-page limit
2-page Biosketch (any style) for PI
Submit to limited@gmu.edu
Open
One Application Accepted
Department of State/Bureau of South and Central Asian AffairsSFOP0008905 Inclusive Action for Climate Change6/30/2022First Come
Open
One Application Accepted
Department of State/Bureau of South and Central Asian AffairsSFOP0008900 Improving the Business Environment in Central Asia6/30/2022First Come
Open
One Application Accepted
National Science FoundationNSF 21-580: CyberCorps(R) Scholarship for Service (SFS) Defending America's Cyberspace7/15/2022First Come
Open
One Application Accepted
Department of State/Bureau of International Narcotics-Law EnforcementINL22CA0043-WHPELSAL-GREATLOGISTICS-0504: Logistics support for the Gang Resistance Education and Training (GREAT) in El Salvador7/5/2022First Come
Open
One Application Accepted
Department of State/Bureau of International Narcotics-Law EnforcementINL22CA0042-WHPELSAL-CSCOMPLAINT-050422: Establishing a Civil Society Anti-Impunity Complaint Platform7/5/2022First Come
Open
One Application Accepted
Department of State/US Mission to BelgiumPAS-BE200-FY22-02: US Embassy Brussels PAS Annual Program Statement (APS)8/8/20226/8/2022
Include the following:
Cover Page (1 page) to include:
Solicitation Name
Project title
List of investigator(s) and collaborators
Project Summary (up to 3 pages).
Please consider the review criteria when preparing the project summary (Please include the NSF Lineage as described in the solicitation)
You may include references but they are not required and are excluded from the 3-page limit
2-page Biosketch (any style) for PI
Submit to limited@gmu.edu
Open
One Application Accepted
National Endowment for the ArtsNEA Grants for the Arts Project 2, FY 20237/7/2022First Come
Open
One Application Accepted
Department of State/Bureau of Economic and Business AffairsSFOP0008965: Accelerating Women's Empowerment in Energy (AWEE)7/6/2022First Come
Open
One Application Accepted
Department of State/Bureau of South and Central Asian AffairsSFOP0008982: Supporting Adolescent Girls' Economic Advancement (or Security) in India7/17/2022First Come
Open
One Application Accepted
Department of State/Bureau of South and Central Asian AffairsSFOP0008983: US-Pakistan Women's Council Initiative Advancing Women's Economic Leadership7/17/2022First Come
Open
One Application Accepted
Department of State/US Mission to RussiaDOSRUS22CA001: English Learning for Russian Speakers: Content Development8/31/20226/15/2022
Include the following:
Cover Page (1 page) to include:
Solicitation Name
Project title
List of investigator(s) and collaborators
Project Summary (up to 3 pages).
Please consider the review criteria when preparing the project summary (Please include the NSF Lineage as described in the solicitation)
You may include references but they are not required and are excluded from the 3-page limit
2-page Biosketch (any style) for PI
Submit to limited@gmu.edu
Open
One Application Accepted
Library of Congress010ADV22R0061 - Of the People: Widening the Path: Community Collections Grants to Organizations8/1/2022 (Noon, ET)First Come
Open
Two Applications Accepted
National Endowment for the Humanities2023 NEH Summer Stipends9/21/20227/15/2022
Potential nominees must submit the following documents by email to Judy Herbert (jherber3@gmu.edu), Administrative Assistant in CHSS to be considered for nomination:
• Project Narrative (please see NEH guidelines – not to exceed 3 single-spaced pages)
• Bibliography – not to exceed one single-spaced page
• Resumé – not to exceed 2 pages
Open
One Application Accepted
Department of State/ Bureau of European and Eurasian AffairsANK-NOFO-FY22-03: US Mission Turkey Grants Program6/24/2022, 5pm Turkish TimeFirst Come
Open
One Application Accepted
National Science FoundationNSF 22-590: Resilient & Intelligent Next G Systems (RINGS) - Virtual Organization (RINGS-VO)8/1/20225/27/2022
Include the following:
Cover Page (1 page) to include:
Solicitation Name
Project title
List of investigator(s) and collaborators
Project Summary (up to 3 pages).
Please consider the review criteria when preparing the project summary (Please include the NSF Lineage as described in the solicitation)
You may include references but they are not required and are excluded from the 3-page limit
2-page Biosketch (any style) for PI
Submit to limited@gmu.edu
Open
One Application Accepted
Department of State/ Bureau of South and Central Asian AffairsSFOP0008919: Afghan Women Economic Empowerment Through Leveraging the Private Sector6/20/2022First Come
Open
One Application Accepted
Department of State/Bureau of Democracy Human Rights and LaborSFOP0008788: DRL FY21 IRF Promoting Interfaith Respect and Social Inclusion in Bulgaria and Romania6/27/2022First Come
Open
One Application Accepted
Department of State/Bureau of Oceans - Int. Environmental - ScientificSFOP0008899: US-ASEAN Green Building Innovation Program6/28/2022First Come
Open
One Application Accepted
DHHS/Administration for Community LivingHHS-2022-ACL-CIP-DNCW-0086: Strengthening the Direct Care Workforce: A Technical Assistance and Capacity Building Initiative6/28/2022First Come
Open
One Application Accepted
DOJ/National Institute of Corrections22JD03: Objective Jail Classification Project7/5/2022First Come
Open
One Application Accepted
Department of State/Bureau of Democracy Human Rights and LaborSFOP0008939 - DRL: Addressing Transnational Repression in the Mekong Region6/17/2022First Come
Open
Two Applications Accepted
National Science Foundation21-536: NSF Research Traineeship (NRT) Program9/6/20226/6/2022
Include the following:
Cover Page (1 page) to include:
Solicitation Name
Project title
List of investigator(s) and collaborators
Project Summary (up to 3 pages).
Please consider the review criteria when preparing the project summary
You may include references but they are not required and are excluded from the 3-page limit
2-page Biosketch (any style) for PI
Submit to limited@gmu.edu
Open
One Application Accepted for PFI-RP Track (no limits for PFI-TT Track)
Directorate for Engineering/NSFPartnerships for Innovation (PFI)7/13/20225/2/2022
Include the following:
Cover Page (1 page) to include:
Solicitation Name
Project title
List of investigator(s) and collaborators
Project Summary (up to 3 pages).
Please consider the review criteria when preparing the project summary (Please include the NSF Lineage as described in the solicitation)
You may include references but they are not required and are excluded from the 3-page limit
2-page Biosketch (any style) for PI
Submit to limited@gmu.edu
Open
One Application Accepted
Department of State/US Mission to LiberiaPAS-MON-FY22-01 US Embassy Monrovia PAS Annual Program Statement7/15/20225/2/2022
Include the following:
Cover Page (1 page) to include:
Solicitation Name
Project title
List of investigator(s) and collaborators
Project Summary (up to 3 pages).
Please consider the review criteria when preparing the project summary
You may include references but they are not required and are excluded from the 3-page limit
2-page Biosketch (any style) for PI
Submit to limited@gmu.edu
Open
One Application Accepted
NIH/NIGMSNIH Science Education Partnership Award (SEPA) (R25)7/13/20225/2/2022
Include the following:
Cover Page (1 page) to include:
Solicitation Name
Project title
List of investigator(s) and collaborators
Project Summary (up to 3 pages).
Please consider the review criteria when preparing the project summary
You may include references but they are not required and are excluded from the 3-page limit
2-page Biosketch (any style) for PI
Submit to limited@gmu.edu
Open
Twenty-five Applications Accepted
Walmart FoundationWalmart Foundation Community Grants12/31/2022First Come
Open
One Application Accepted
National Endowment for the ArtsNEA Grants for the Arts Project7/7/20224/11/2022
Include the following:
Cover Page (1 page) to include:
Solicitation Name
Project title
List of investigator(s) and collaborators
Project Summary (up to 3 pages).
Please consider the review criteria when preparing the project summary
You may include references but they are not required and are excluded from the 3-page limit
2-page Biosketch (any style) for PI
Submit to limited@gmu.edu
Review Process

If the number of internal review proposals exceeds the sponsor limit, the internal proposals will be sent to selected reviewers. The reviewers will identify the proposal(s) with the best chance of success in the overall external competition by evaluating the application against the program guidelines and established review criteria and then recommend these proposal(s) to the Vice President for Research.

The Vice President for Research has the final authority for selecting a proposal(s). When reviews require additional research expertise not reflected by the composition of the review panel members, the Vice President for Research will select ad hoc reviewers based on their expertise.

Exceptions:
While every effort is made to adhere to the procedures listed above, there are instances when the time between becoming aware of a limited solicitation and the time for submission of materials to the funding agency makes it impractical to follow the process outlined above. In those cases, broad announcements may not be made, expedited reviews with limited or no feedback comments may be performed, and/or submission slots may be awarded on a first-come first served basis.

There will also be an exception to this process for programs that make awards to individuals as an acknowledgement of their academic or professional achievement. These programs frequently target junior faculty who have demonstrated significant contributions early in their careers. An example of this program is the ORAU Ralph E. Powe Junior Faculty Achievement Award. Internal applicants for these awards shall be nominated by the Associate Dean for Research in the applicant’s unit. The nominees identified in this manner shall then be reviewed and selected as described above.

If RD is notified of a limited submission RFP that has not previously been announced or posted on the RD site and, if there are at least two months until the agency deadline, an announcement will be sent out and the standard review process will apply. If there are fewer than two months until the agency deadline, the Vice President for Research shall determine which proposal will be selected as an institutional submission (if more than one team wishes to submit a proposal) or the opportunity will be considered a “first come” opportunity. If any proposals come in after the University has reached the maximum number of submissions permitted, those proposals will not be eligible for submission

Selection Notification and Full Proposal Submission
Selected proposal PI(s),their Associate Dean for Research, and the Office of Sponsored Programs will be notified by email. Selected PI(s) will be required to confirm intention to submit a full proposal within three (3) work days of receiving selection notice. If intention to submit is not received, a new candidate will be selected. Candidates who were not selected will be notified at the same time as the selected candidates.

Selected PI(s) will then work directly with the Office of Sponsored Programs to submit the proposal. Please request proposal assistance at https://ospproposal.gmu.edu/Default.aspx

Contact Information
If you have questions regarding the limited submission review process, please contact Sheila Davis at sdavis46@gmu.edu.